Description of information system provided by act on the openness of government activities

(Act on the Openness of Government Activities 21.5.1999/621)

February 10, 2014

Name of the information system

Collections database and customer register of the Helmet libraries

Organizations responsible for the information system

Espoo, Helsinki, Kauniainen and Vantaa City Libraries

Unit and person responsible for the information system

Susanna Aakko, Helsinki City Library, P.O.Box 52401, 00099 Helsinki City, tel. 09 3107 1312, email: susanna.aakko@hel.fi

End use / purpose of the information system

Maintenance of and compilation of statistics on library collections data and customer information.
Further information in the customer registration report.

Sources of information

Items acquired into and withdrawn from the collections.
Catalogue records purchased or extracted from the National bibliography or elsewhere.
Information retrieved from the lending functions of the libraries.
Information retrieved from customers and population register. Further information in the customer registration report.

Time period covered

The collections database and the customer register are part of the Sierra library system intro-duced in 2013. At the implementation phase the information content was transferred from the previous library system. The Millennium system was used in 2003 through 2013, the Plussa system was used in 1993 through 2003 and the Pääsky system in 1978 through 1994.

Updating of information

Real time.

Openness / confidentiality of information

Information on the items belonging to the library collections and on their availability is open.
Information on library customers is confidential. Further information in the customer registration report.

Open information grouped

Descripition and availability of library material.

Confidential information

Information on library customers. Further information in the customer registration report.

Public address of the information system

www.helmet.fi