Organizing an event

Bring your event to the library!

Want to organize an event at the Tapiola Library? The premises can be booked free of charge for various lectures, workshops and other events. The events should be open to all, free of charge. Priority will be given to functional and community events. Feel free to share your own event idea and we'll help you make it happen.


Library event facilities

The event facilities are located in the library on the first floor of the Espoo Cultural Center. There are three open spaces to reserve: Performance space, Music room and Paja. In addition, you can book a small group workshop.


Performance space

The performance space is an open venue in the middle of the library. It is well suited for interviews and writer events, for example. There is room for about 30 participants.

There is no actual stage or fixed technique in the performance space. The auditorium and technology will be arranged for each event. Equipment includes microphones, audio, computer and TV screen. You can use your own computer. The display has an HDMI connection. There are about 30 stackable chairs.


Music room

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The music room is an open, peaceful space located in the west wing of the library. The music room hosts participatory music events such as singing songs and ukulele jamming. It is possible to have a computer and a TV screen in the room. You can use your own computer. The display has an HDMI connection. There are chairs for about 30 participants.


Paja

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The paja is open to customers and can be reserved for all kinds of open workshops. Priority will be given to events in support of sustainable development. Further information: Tapiolan Paja


Group room

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The group room is a separate room, which is accessed from the library's Makerspace. The group room is perfect for small events. Equipment includes a flipchart, computer and TV screen, two round tables and 10 chairs. You can use your own computer. The display has an HDMI connection.

The library uses the City of Espoo wireless customer network, “Espoo asiakas”. You can borrow a laptop from the Makerspace.


Reservation of premises

Contact us in good time, preferably six weeks before the event. This gives us enough time to prepare and market the event.

Book the Performance space, Music room or Paja by email at taru.bjorkman@espoo.fi or kirjasto.tapiola@espoo.fi. Tell us the name of the event, the content, the time, the performers and the contact person(s). Technical needs and space arrangements such as chairs, microphones, computer and TV screen must also be agreed upon at the time of booking.

You can book a group room yourself at Varaamo Please note that group room events must also be free of charge for participants.


Event promotion

When space is reserved, be sure to market your event. Advertise the event on your own networks and social media.

You can add your event details to the City of Espoo event calendar

You can also suggest your event to magazines.

Helsingin Sanomat Menokone

Media coverage of Southern Finland

In addition, the Library promotes open, free events on the Library's website and digital displays at its sole discretion. For advertising, we need a high-quality photo and a short introduction text. You can also send us an event poster that we will display in the library. Schedule your event to be advertised in the library well in advance of the event by email: taru.bjorkman@espoo.fi or kirjasto.tapiola@espoo.fi.

Discover the events at the library Tapiola Library events.


Instructions for the Event Organiser

According to the Library Act, all events must be open, non-discriminatory and free of charge. Commercial activities and business sales are prohibited. Political events are possible, but personal promotion of candidates at the event is prohibited. The Library may refuse to provide facilities at its sole discretion.

Description of events such on social media is allowed, according to rules set by the public space. Children under the age of 18 must have parental permission to appear in the photos / videos. If media representatives are present, please inform the Library Event Coordinator in advance.

Come early on the day of the event so you can get ready. The organizer / performer of the event must have appropriate permissions on the visual and audio material they present.

Announce any cancellations and other changes as soon as possible!

Please clean up after the event, thank you!


General rules for using the library’s reserved space:

  1. The reserved space with its furniture shall be available to the reservation for the period specified in the contract. Any initial preparation and final cleaning should be included in the time allotted. The next reservation should be able to start when its own time begins.
  2. The library cannot hold events that charge an entry or participation fee (regarding material costs).
  3. The occupier is liable for any damage caused to the property by the occupants of the premises. Any damage must be reported immediately to the library staff.
  4. The content or nature of the event cannot be in conflict with Finnish law or contrary to good practice.
  5. If necessary and at its discretion, the Library has the right to deny access to the reservation space or to suspend the event.


Welcome to produce experiences at Tapiola Library!